Constitution and Club Rules:
1. Name
the club shall be called Temple Association Football Club (the "Club")
2. Objects
The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.
3. Status of Rules
These rules (the "Club Rules") form a binding agreement between each member of the Club.
4. Rules and Regulations
(a) The members of the Club shall so exercise their rights, powers and duties and shall, where
appropriate use their best endeavours to ensure that others conduct themselves so that the
business and affairs of the Club are carried out in accordance with the Rules and Regulations of
The Football Association Limited ("The FA"), County Football Association to which the Club is
affiliated ("Parent County Association") and Competitions in which the Club participates, for the
time being in force.
(b) No alteration to the Club Rules shall be effective without prior written approval by the Parent County
Association. The FA and the Parent County Association reserve the right to approve any proposed
changes to the Club Rules.
(c) The Club will also abide by The FA's Child Protection Policies and Procedures, Codes of Conduct
and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.
5. Club Membership
(a) The members of the Club from time to time shall be those persons listed in the register of
members (the "Membership Register") which shall be maintained by the Club Secretary.
(b) (i) Any player who wishes to be a member must apply in person to the relevant Team Manager
who, at his/her discretion, will accept membership and record that persons details with the
Club Secretary. Notice of the acceptance will be given at the next Club Committee Meeting.
(ii) Any adult person who wishes to be a member (Coach, Parent Helper, Committee Member)
must apply in person to a member of the ClubCommittee. The prospective member (Coach,
Parent Helper, Committee Member) must complete a CRB application within a reasonable
time with the prior knowledge of the Club Secretary and in the presence of the Designated
Child Protection Officer. Election to membership shall be at the discretion of the Club
Committee and granted in accordance with the Anti-Discrimination and Equality Policies which
are in place from time to time. An appeal against refusal may be made to the Club Committee
in accordance with the Complaints Procedure in force from time to time. Membership shall
become effective upon an applicant's name being entered in the Membership Register.
(c) In the event of a member's resignation or expulsion, his or her name shall be removed from
the membership Register.
(d) The FA and Parent County Association shall be given access to the Membership Register
on demand.
6. Annual Membership Fee
(a) An annual fee payable by each member shall be determined from time to time by the Club Committee
and set at a level that will not pose a significant obstacle to community participation. Any fee shall be
on a successful application for membership and annually by each member. Fees shall not be
repayable.
(b) The Club Committee shall have authority to levy further subscriptions from the members as are
reasonably necessary to fulfill the objects of the Club.
7. Resignation and Expulsion
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives
notice to the Club Committee of his/her resignation. A member whose annual membership fee
or further subscription is more than two (2) months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be
in the interests of the Club for them to remain a member. An appeal against such a decision
may be made to the Club Committee in accordance with the Complaints Procedure in force
from time to time.
(c) A member who resigns or is expelled shall not be entitled to claim any, or share of any, of the
income and assets of the Club (the "Club Property")
8. Club Committee
(a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson,
Treasurer, and Secretary and may also have up to 5 other members, elected at an Annual
General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of
appointment until the next Annual General meeting ("AGM") unless otherwise resolved at
an Extraordinary General Meeting ("EGM"). One person may hold no more that two positions of
Club Officer at any time. The Club Committee shall be responsible for the management of all
the affairs of the Club. Decisions of the Club Committee shall be made by simple majority of
those attending the Club Committee Meeting. The Chairperson of the Club Committee
Meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be
chaired by the Secretary or in their absence the Chairperson. The quorum for the transaction
of business of the Club Committee shall be a minimum of three.
(c) Decisions of the Club Committee of meetings shall be entered into the Minutes of the Club to
be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less
than seven days' notice to all members of the Club Committee. The Club Committee shall hold
not less than four meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club
Committee which arises between Annual General Meetings shall be filled by a member
proposed by one and seconded by another of the remaining Club Committee members and
approved by a simple majority of the remaining Club Committee members.
(f) Save as provided for in the Rules and Regulations of The FA, the Parent County Association
and any applicable Competition, the Club Committee shall have the power to decide all questions
and disputes arising in respect of any issue concerning the Club Rules.
(g) The position of a Club Officer shall be vacated if such person is subject to a decision of The FA
that such person be suspended from holding office or from taking part in any football activity
relating to the administration or management of a football club.
9. Annual and Extraordinary General Meetings
(a) An AGM shall be held each year to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club's finances over the previous year;
(iii)elect the members of the Club Committee; and
(iv)consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club Committee
shall be made in writing by the proposer and seconder, both of whom must be existing members
of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any
resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less
than 21 days before the meeting.
(c) An EGM may be called at any time by the Club committee and shall be called within 21 days of
the receipt by the Club Secretary of a requisition in writing, signed by not less than three
members stating the purposes for which the meeting is required and the resolutions proposed.
Business at an EGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written notice of the date
of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed
at least 14 days before the meeting.
(e) The quorum for a general Meeting shall be four.
(f) The Secretary, or in their absence the Chairperson, shall take the chair. each member present
shall have one vote and resolutions shall be passed by a simple majority. In the event of an
equality of votes the Secretary shall have the casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes
of General meetings into the Minutes of the Club.
10. Club Teams
The Club Committee shall appoint a Club member (the "Team Managers") to be responsible for each
of the Club's football teams. The Team Managers shall be responsible for managing the affairs of the team. The Team managers shall be responsible for the regular collection of any further subscriptions
levied by the Club Committee and presenting such payments to the Treasurer on a week to week
basis together with relevant documentation. The Team Manager shall not be empowered to use any
Club monies or assests without the prior permission of the Club Committee. Each Team Manager shall present to the Club Committee at it's last meeting prior to an AGM a written report of the
activities of the team, including receipts and expenditure.
11. Club Finances
(a) A bank account shall be opened and maintained in the name of the Club ("the Club Account").
Designated account signatories shall be the Club Chairperson, and the Treasurer. No sum shall
be drawn from the Club Account except by the approved method authorised by both
designated signatories. All monies payable to the Club shall be received by the Treasurer and
deposited in the Club Account.
(b) The Club Property shall be applied only in the furtherance of the objects of the Club. The
distribution of profits or proceeds arising from the sale of Club Property to members is
prohibited.
(c) The Club Committee shall have the power to authorise the payment of remuneration and
expenses to any member of the Club (although a Club shall not remunerate a member for
playing) and to any other person or persons for services rendered to the Club.
(d) The Club may provide sporting and related social facilities, sporting equipment, coaching,
courses, insurance cover, medical treatment, away-match expenses, post match refreshments
and other ordinary benefits of Community Amateur Sports Clubs as provided for in the
Finance Act 2002.
(e) The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for providing goods and
services, on fair terms set by the Club Committee without the person concerned being
present;
(iii)pay for reasonable hospitality for visiting teams and guests; and
(iv)indemnify the Club Committee and members acting properly in the course of the running
of the Club against any liability incurred in the proper running of the Club (but only to the
extent of it's assets).
(f) The Club shall keep accounting records for recording the fact and nature of all payments and
receipts so as to disclose, with reasonable accuracy, at any time, the financial position,
including assets and liabilities of the Club. The Club must retain its accounting records for
a minimum of six years.
(g)The Club shall prepare an annual "Financial Statement", in such format as shall be available
from The FA from time to time. The Financial Statement shall be verified by an independent
person and shall be approved by members at a general meeting. A copy of any Financial
Statement shall, on demand, be forwarded to The FA.
(h)The Club Property, other than the Club Account, shall be vested in not less than two and no more
than four custodians, one of whom shall be the Treasurer ("the Custodians"), who shall deal with
the Club Property as directed by decisions of the Club Committee and entry in the Minute Book
shall be conclusive evidence of such a decision.
(i) The Custodians shall be appointed by the Club ina General Meeting and shall hold office until
death or resignation unless removed by a resolution passed at a General Meeting.
(j) On their removal or resignation a Custodian shall execute a Conveyance in such form as is
published by The FA from time to time to a newly elected Custodian or the existing Custodians
as directed by the Club Committee. The Club shall, on request, make a copy of any
Conveyance available to The FA. On the death of a Custodian, any Club property vested in them
shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an
EGM shall be convened as soon as possible to appoint another Custodian.
(k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and
other liabilities reasonably incurred by them in carrying out their duties.
12. Dissolution
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be
carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club
Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be
transferred to another Club, a Competition, the Parent County Association or The FA for use by
them for related community sports.